5 Ways Metered Mail Will Help Your Business Save Money

Nathan Cross May 14, 2024

If you’re a business owner, you know that efficiency is key. Every minute spent on manual tasks is a minute taken away from focusing on growing your business. When it comes to mailing, some small business owners have yet to figure out the secret to saving time, money, and headache. 

Mailing is a necessary chore for any small business. Sending checks to employees or vendors, campaigning with brochures and postcards, or sending confidential records means you’re sending communications close to every week, and as your business grows, so will the volume and necessity of your mail. 


What are some setbacks of mailing?




Trips to the post office

Not only is getting in your car and traveling to the post office for stamps a chore, but waiting in line once you get there behind all of the other SMB owners who haven’t figured out a better way yet either is just adding insult to injury. Before you know it, youre spending 5+ hours a week at the post office. In a Pitney Bowes study, 37% of small businesses said that finding time to go to a Post Office retail location was their biggest hassle in regard to sending mail.


Extra cost

When you do get to the front of the line, you’re pulling out your wallet to spend money on stamps. Stamps are a costly expense when bought frequently, and the increase on postage this past January did not help. In case you weren’t aware, the US Postal Service increased the cost of “Forever” stamp prices from 66 cents to 68 cents for letters weighing one ounce or less. The full price increase list is listed here: 

  • Letters (1 ounce) 68 cents
  • Letters (metered 1 ounce) 64 cents
  • Domestic Postcards 53 cents
  • International Postcards $1.55
  • International Letter (1 ounce) $1.55



You’ve made it to the end of the postage journey. You're stamps are in hand, and you're ready to start preparing. But now theres a whole other journey – addressing. With all of your customers, vendors, patients, constituents, whichever your business is involved with, there’s an overwhelming workload just from making sure the right communications are getting to the right people. 


Thankfully, there is a better way to handle the mailing process that doesn't require all of this manual work and process. 


The Benefits of Metered Mail


Metered mail offers a host of advantages over traditional methods of postage, making it the preferred choice for businesses of all sizes. 

Metered mail allows small and medium businesses to use a meter to print postage on mailpieces as proof of payment. By leveraging this service, businesses could easily simplify their mail process. They could also improve accuracy and save money.

Let's delve into the benefits and explore why Pitney Bowes SendPro series stands out as a top-notch solution.




1. Cost Savings: One of the most significant advantages of metered mail is cost savings. With metered mail, businesses can save up to 20% on postage compared to using stamps. This adds up significantly over time, especially for companies with high mailing volumes. Pitney Bowes SendPro series offers built-in postage discounts and rate change updates protection, ensuring that businesses always get the best rates available. No more guesstimating – get it right, and pay only what you should.


2. Time Efficiency: Time is money, and metered mail saves plenty of it. With postage meters, businesses can skip trips to the post office, saving valuable time that can be redirected towards core business activities. Pitney Bowes SendPro series takes time efficiency a step further with its intuitive interface and advanced features like batch processing, making it easy to process large volumes of mail in record time.


3. Convenience and Flexibility: Gone are the days of manually affixing stamps to every piece of mail. Metered mail offers unmatched convenience and flexibility. Pitney Bowes SendPro series allows businesses to print postage directly onto envelopes and labels, eliminating the need for manual stamping. Moreover, SendPro series offers the flexibility to handle various mail types, including letters, packages, and flats, ensuring that businesses can meet all their mailing needs with a single solution.


4. Accuracy and Compliance: Accuracy is crucial when it comes to postage. Metered mail ensures precise postage calculation, eliminating the risk of overpaying or underpaying for postage. Pitney Bowes SendPro series is designed to keep businesses compliant with postal regulations, reducing the likelihood of costly errors or fines. Additionally, SendPro series automatically updates postage rates and regulations, ensuring that businesses are always up to date.


5. Enhanced Professionalism: First impressions matter, and professionally metered mail conveys a sense of professionalism and credibility. Pitney Bowes SendPro series allows businesses to customize postage with their logo or messaging, adding a personalized touch to every piece of mail. This not only enhances brand visibility but also reinforces the company's professional image.



Metered mail powered by Pitney Bowes SendPro series offers a myriad of advantages for businesses looking to streamline their mailing processes. From cost savings and time efficiency to convenience, accuracy, and environmental sustainability, SendPro series ticks all the boxes. Say goodbye to the hassle of traditional postage methods and embrace the efficiency of metered mail with Pitney Bowes SendPro series.

Click here to see all of TROY's PItney Bowes SendPro offerings. 

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